News

IAOA Italy 2d 2019 General Assembly

2020 Executive Council Election

Dear members of the IAOA domiciled in Trento, Italy (IAOA-IT),
this is a formal invitation to participate in the second 2019 Virtual Assembly of IAOA-IT during which we will be newly selecting six members for the 2020 Executive Council (EC-IT) of IAOA-IT. This is necessary due to the fact that IAOA-IT persists beyond the end of 2019 and that six terms of office end on December 31, 2019. For the next few weeks, we foresee three main phases: Candidature, Campaigning, and Elections, as described below.
This election follows the regulations in the IAOA-IT Statute [1] and Bylaws [2]. An Election Committee is in charge of supervising the election process, which comprises of Valter Cavecchia, Roberta Ferrario, Michael Gruninger, Nicola Guarino and Leo Obrst.
A wiki space that informs about the election will be available shortly.

Procedure for the EC Election – Voting: December 04-06, 2019

1. Candidature Phase (November 13-26)

Six (6) persons need to be elected. According to the Bylaws, at least two members (a proposer and at least one seconder, none of whom should be the nominee) are required in order to make a nomination. The members making the nomination shall ensure that they, as well as the nominee, are current members of IAOA-IT, and that the nominee shall accept the nomination. Nominees must have been members for more than one year.

PLEASE START NOW IN MAKING YOUR NOMINATIONS, by means of a message posted to [3], which specifies the proposer, the seconder(s), the nominee, and optionally some motivations and/or a candidate’s position statement (which might be circulated afterwards).

Nominations can be freely discussed on the IAOA-IT members’ mailing list from the nomination time to the end of the campaigning phase.

2. Campaigning Phase (November 27 – December 03)

Campaigning can start with the first candidate nomination, i.e., during the candidature phase. Once that phase is closed, there is still a week available for active campaigning and discussion on the IAOA-IT members’ mailing list.

3. Voting Period (December 04-06)

In this period you will be asked to vote for six EC-IT candidates. Please be so kind as to participate in the vote even if you decide to abstain, so we can count you among the participants. The more participants, the stronger the result of the election will be!
The list of candidates and their position statements will be made available through the Assembly wiki page, together with detailed voting instructions, which shall be distributed anew at ballot opening.

Final Remarks

The quorum is satisfied if the number of votes exceeds 50%+1 of the IAOA-IT membership count, determined on December 03. If we are not able to meet the quorum requirement, a second call will be necessary. The outcome of the voting is planned to be announced to the members’ mailing list and the wiki page by December 13, 2019.
We will be grateful for any efforts and contributions to the election for the 2020 EC-IT. Please send any comments or queries to IAOA-IT to its email address [5].

Michael Gruninger
President, IAOA (Italy)

[1]
https://iaoa.org/wp-content/uploads/2018/08/IAOA-Statute2012-approved.pdf

[2] https://iaoa.org/wp-content/uploads/2018/08/IAOA-ByLaws-V1.2.doc.pdf

[3] iaoa-italy-member at ovgu.de

[4] https://listserv.ovgu.de/mailman/listinfo/iaoa-italy-member

[5] iaoa-italy at iaoa.org


Results of the 1st IAOA Italy Virtual Assembly 2019

The first 2019 Virtual Assembly of IAOA Italy [1] is over and we are grateful to everyone who spent time on the election of three members of the Executive Council (EC) and on the financial ballot in order to approve the 2018 Financial Report [2] of IAOA Italy.

EC election and offices

As explained in the message opening the financial ballot, the EC election ended directly after the campainging phase, because the nominees are deemed to have been elected if there are as many as open positions (or less; cf. Article VII, Section 4, of the Bylaws [3]). Accordingly, Roberta Ferrario, Michael Gruninger and Laure Vieu continue anew in the EC, the other members of which during 2019 comprise of Ken Baclawski, Oliver Kutz, Frank Loebe, Fabian Neuhaus, Amanda Vizedom, and Zena Wood.
In the latest EC Meeting on April 17, 2019, elections for the EC offices were held. By individual acclamations the 2018 incumbents were confirmed in their offices for the remainder of 2019, i.e.:

* President:      Michael Gruninger
* Vice-President: Oliver Kutz
* Treasurer:      Laure Vieu
* Secretary:      Frank Loebe

Financial ballot

The financial ballot was closed overall with the end of April 16, 2019 (anywhere = UTC-12).
The 2018 Financial Report [2] has been approved unanimously by all participants of the ballot, please cf. the results as listed below and on [1,4]. Many thanks to everyone actively engaged!
In case there remain any further questions, please feel free to contact [5] iaoa-italy@iaoa.org or send issues of general relevance to the mailing list [iaoa-italy-member] [6].

Voting results of the ballot in April 2019

Ballot item: 2018 Financial Report of IAOA Italy [2]

Total number of votes:    14
Total number of members:  23
Participation rate:       60.9 %
Quorum:
* during 1st call:   13 (not met by 10 votes during 1st ballot phase)
* no quorum during 2nd call

Ballot (Approval of the 2018 Financial Report)
Yes:     14 (100.0%)
No:       0 (  0.0%)
Abstain:  0 (  0.0%)

References

[1] IAOA-IT Assembly 2019-04 wikipage
http://ontologforum.org/index.php/IAOA-IT_Assembly_2019_04

[2] https://iaoa.org/wp-content/uploads/2019/04/iaoa-it-financial-report-2018.pdf

[3] https://iaoa.org/wp-content/uploads/2018/08/IAOA-ByLaws-V1.2.doc.pdf

[4] https://iaoa.org/index.php/iaoa-it-finballot-2019-04/

[5] iaoa-italy@iaoa.org

[6] iaoa-italy-member@ovgu.de


IAOA Italy 2019 General Assembly

The the first 2019 virtual assembly of IAOA-IT is upcoming, whose main purposes are to discuss and approve the 2018 Financial Statement and to newly select three members for the 2019 Executive Council (EC) of IAOA-IT.
See all details there.

Relocation Background

2018 was another year of transition between IAOA-IT and IAOA domiciled in Bern, Switzerland (IAOA-CH). Although basically all IAOA activities are now transferred to that new association in Switzerland, for administrative reasons the original IAOA-IT cannot be closed while its bank account has not been cleared. The remaining money is being used for Association purposes and thus shall also support the activities of IAOA-CH, which pursues the same goals. To avoid extra burdens, IAOA-IT is kept rather small in membership, but still has its statutory boards and councils, assembly and elections. Membership is free in general and can be applied for by writing to the IAOA-IT contact address (see main page).

Ballot on the 2018 Financial Statement

Italian law requires the Association’s Financial Statement to be formally approved every year by a (virtual) assembly.
Due to effects resulting from the relocation, the financial development of IAOA-IT in 2018 was very different from that of previous years, with no revenues and a significant deficit. At least, some advance money spent to support FOIS 2018 and ISAO 2018 is about to be sent back to IAOA-IT, since these two events closed with a positive balance.

Procedure for the Financial Ballot – Voting: April 10-12, 2019

We are currently still finalizing the 2018 Financial Statement of IAOA-IT and will send a brief notification as soon as it is available (within a few days). From then on, the discussion on the Financial Statement (and possibly other issues concerning the Association) will take place until April 05, 2019. Finalized details will be published by April 09, 2019. The voting period will be April 10-12, 2019. Please consider marking your calendar, not at least such that we can meet the ballot quorum. Detailed voting instructions will become available at the assembly wiki page and shall be distributed anew at ballot opening.

2019 Executive Council Election

The EC election follows the regulations in the IAOA-IT Statute and Bylaws. An Election Committee is in charge of supervising the election process, which comprises of Valter Cavecchia, Roberta Ferrario, Michael Gruninger, Nicola Guarino and Leo Obrst.
Here the extra work on the transition to Switzerland explains why we have not yet been able to run EC elections for IAOA-IT in due time, i.e., by the end of 2018. The three EC members whose term ended on December 31, 2018, have been maintained in position until the present virtual assembly by a decision taken during EC Meeting n.209, held on January 21, 2019.
There is also a wiki space that informs about the election and that can be used for discussions.

Procedure for the EC Election – Voting: April 10-12, 2019

1. Candidature Phase (March 20 – April 02)
Three members of the Executive Council came to the end of their terms at the end of 2018: Roberta Ferrario, Michael Gruninger and Laure Vieu. Three (3) persons need to be elected. According to the Bylaws, at least two members (a proposer and at least one seconder, none of whom should be the nominee) are required in order to make a nomination. The members making the nomination shall ensure that they, as well as the nominee, are current members of the association, and that the nominee shall accept the nomination. Nominees must have been members for more than one year.
PLEASE START NOW IN MAKING YOUR NOMINATIONS, by means of a message posted to <iaoa-italy-member[@]ovgu.de>, which specifies the proposer, the seconder(s), the nominee, and optionally some motivations and/or a candidate’s position statement (which might be circulated afterwards).
Nominations can be freely discussed on the members’ mailing list from the nomination time to the end of the campaigning phase.

2. Campaigning Phase (April 03 – April 09)
Campaigning can start with the first candidate nomination, i.e., during the candidature phase. Once that phase is closed, there is still a week available for active campaigning and discussion on the members’ mailing list .

3. Voting Period (April 10 – April 12)
In this period you will be asked to vote for three Executive Council candidates. Please be so kind as to participate in the vote even if you decide to abstain, so we can count you among the participants. The more participants, the stronger the result of the election will be!
The list of candidates and their position statements will be made available through the Assembly wiki page, together with detailed voting instructions, which shall be distributed anew at ballot opening.
Results will be announced to the mailing list and the wiki page.

Final Remarks

Please note the synchronization of the voting periods of the two ballots: Wednesday-Friday, April 10-12. You can cast your combined vote for both ballots during these days. All details for voting are on the same place.

The quorum is satisfied if the number of votes exceeds 50%+1 of the IAOA-IT membership count, determined on April 09. If we are not able to meet the quorum requirement, a second call will be necessary. The outcome of the voting is planned to be announced to the members’ mailing list by April 17, 2019.

Please be aware that your vote takes just a few minutes, but it is very important to let IAOA-IT proceed without extra burden. Guaranteeing that the IAOA-IT is truly open and democratic is our first priority, and you will certainly understand that it requires a significant investment of voluntary time. So we really count on your support and sense of participation to a common thing.

Michael Gruninger
President, IAOA (Italy)