Privacy policy

About IAOA

The International Association for Ontology and its Applications is a non-profit organization the purpose of which is to promote interdisciplinary research and international collaboration at the intersection of philosophical ontology, linguistics, logic, cognitive science, and computer science, as well as in the applications of ontological analysis to conceptual modeling, knowledge engineering, knowledge management, information-systems development, library and information science, scientific research, and semantic technologies in general.

IAOA complies with the Data Protection Act 1998 (DPA) and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as well as the General Data Protection Regulation, introduced in May 2018.

This privacy policy applies to any website owned and operated by IAOA.

What information do we collect about you?

We collect information from you when you complete any form of membership registration/renewal with us, either online or offline, relating to our services, including (but not limited to): receiving our newsletters; accessing the tools in the member’s area.

Information collected may include: your name, birth date, email address, student status, affiliation, address, country of residence, scientific or professional interests, and any additional data you would decide to provide us for invoice or receipt purposes.

When you visit our website(s), certain information may automatically be collected from your device. This information may include: IP address, device type, unique device ID numbers, fingerprint, login information, browser type and version, time zone setting, operating system and platform, geographic location, and other technical information.

We may also collect information from you separately when you access certain types of content, such as when you vote or complete surveys.

How is information gathered?

Directly when a member account is created during registration process, or when a member voluntary votes or completes surveys accessible from their account.
Website information is collected using cookies (see below).

How will we use information about you?

We collect information about you in order to deliver our services to you efficiently and accurately.

Being an IAOA member implies registering to the mailing list “iaoa-official” IAOA uses to communicate statutory information to the membership.
You will also be registered to the mailing list “iaoa-member” used to announce various events related to the association activities. Any member can post to that list to share information with the membership, so you may receive messages from members as well on this list. You can opt out of this “iaoa-member” list at any time.

We will never share your information with others without your prior consent.

Accessing your information and preferences

All IAOA members have an account with us.
Your account allows you to select what information you receive from us, and how you receive that information.
You can opt out of any individual newsletter at any time, except from the “iaoa-official” IAOA uses to communicate statutory information to the membership.

Unsubscribing and your right to be forgotten

If you no longer wish to receive anything from us, your options are as follows:

– Unsubscribe from the “iaoa-member” list (mailman system) as well as other lists, e.g., SIG lists you might have subscribed to. You will no longer receive communications from us except from statutory messages that you will receive as long as you remain a member of IAOA.
– You may cancel your membership to stop receiving all communications, including statutory communications to members. You should email and ask for your membership to be cancelled.
– If you want to exercise your right to be forgotten, you should email and ask for your account to be entirely deleted.


Cookies are used on our website(s) to provide a better user experience. We do this by placing a small text file on your device to keep you logged in to the website, and where applicable, to track access, and display content.
Some cookies are required to enjoy and use the full functionality of our website(s).

Other websites

Our websites contain links to other websites. This privacy policy applies only to this website and any other website owned and operated by IAOA. If, during your visit to an IAOA website, you click a link to a third-party website, you should take care to immediately read its own privacy policy, which may be very different from ours.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this page. This privacy policy was last updated in August 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you. Send an email to