Administrative Committees 2020

Archives

Officer:

• Currently unfilled
• Interim duties shared by Frank Loebe, Laure Vieu

Active members:

• Secretary – Frank Loebe
• Deputy Secretary – Maria Keet
• Treasurer – Ken Baclawski
• Deputy Treasurer – Torsten Hahmann
• Membership officer – Claudio Masolo
• Deputy Membership officer

Observers:

• President – Laure Vieu
• Website administrator – Valter Cavecchia
• Deputy website administrator

Key tasks: Maintain long-term global archives, from

• Bureau:
  • statutes and bylaws
  • minutes of Executive Council and Administrative Committee meetings
  • decisions
  • lists of members of statutory bodies (e.g.,  Executive Council, Advisory Board)
• Finances
  • bills, contracts, bank statements and other bank material
  • financial reports and books
• Membership office 

Bureau

Officer: Secretary –  Frank Loebe

Deputy Officer: Deputy Secretary – Maria Keet

Active members:

• President – Laure Vieu

Observers:

• Treasurer – Ken Baclawski
• Deputy treasurer – Torsten Hahmann
• Communication officer – Roberta Ferrario
• Deputy communication officer –  Amanda Vizedom

Key tasks:

• Meeting agendas & minutes
• Public reports & official messages
• Monitoring of decisions
• Monitoring of statutory & general legal obligations

Communication

Officer: Roberta Ferrario

Co-officer: Amanda Vizedom

Observers:

• Secretary – Frank Loebe
• Deputy Secretary

Key tasks:

• Website contents, structure and posts
• Monthly events newsletter; monitoring of event calendars
• Diffusion of public reports

Steering of IAOA events

Officer: Oliver Kutz

Deputy officer: Michael Gruninger

Active members:

• Maria Keet
• Fabian Neuhaus

Observers:

• President – Laure Vieu
• Chair of Education Committee – Zena Wood

Key tasks:

• Steering of FOIS, JOWO, Summer Institute
  • overall event scheduling
  • calls for hosting proposals
  • contact with event chairs
  • contracts with publishers
• Contact with Education Committee, which steers ISAO

Finances

Officer: Treasurer – Ken Baclawski

Deputy Officer: Deputy treasurer – Torsten Hahmann

Observers:

• Secretary – Frank Loebe
• Deputy Secretary – Maria Keet
• President – Laure Vieu

Key tasks:

• budget & financial statement
• monitoring of incomes (fees, donations)
• processing payments; maintaining archives of incomes & payments
• monitoring of bank matters & relationship with bank
• monitoring of legal obligations re finances

Infrastructure

Officer: Website administrator – Valter Cavecchia

Co-Officer: Website co-administrator – Craig Balfour

Deputy Officer: Ken Baclawski

Observers:

• Membership officer – Claudio Masolo
• Deputy membership officer – Roberta Ferrario
• Communication officer – Emilio Sanfilippo
• Communication co-officer – Selja Seppälä

Key tasks:

• Administration of website, databases, and mailing lists

Membership

Officer: Claudio Masolo

Deputy Officer: Roberta Ferrario

Observers:

• Treasurer – Ken Baclawski
• Deputy Treasurer – Torsten Hahmann
• Secretary – Frank Loebe
• Deputy Secretary – Maria Keet

Key tasks:

• processing registrations; checking incoming membership fees and related documents
• maintaining archive
• maintaining book of members
• maintaining members mailing list

Transition/Relocation

Officer: Fabian Neuhaus

Active members:

• Secretary – Frank Loebe
• Deputy Secretary – Maria Keet
• Treasurer – Ken Baclawski
• Deputy Treasurer – Torsten Hahmann
• President – Laure Vieu

Key tasks:

• Keep relocation moving and compliant with law and statutes (scheduling of necessary activities, transfers, and formal steps)
• Author and maintain IAOA statutes and bylaws; monitoring of legal aspects

This committee will become the Legal Committee, once all remaining aspects of IAOA’s relocation to Switzerland are complete.